Privacy Policy

WinBrief ("we," "us," or "our") operates winbrief.co and provides federal proposal review services and opportunity intelligence products. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

By using WinBrief, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect information you provide directly to us, including:

• Contact information: name, work email address, company name
• Business information: SAM.gov UEI, set-aside status, NAICS codes
• Proposal information: RFP title, issuing agency, contract value, due date, current draft status, and uploaded proposal documents
• Payment information: billing details processed securely by Stripe (we do not store payment card data)
• Communications: emails and messages you send to info@winbrief.co

We also collect certain information automatically when you visit our website:

• Browser type, operating system, and device information
• Pages visited, time spent, and referring URLs
• IP address (anonymized where possible)

2. How We Use Your Information

We use the information we collect to:

• Deliver the Proposal Review Sprint service — review your proposal documents and return a structured analysis
• Send the WinBrief Weekly — deliver curated federal opportunity briefs to subscribers
• Process payments and send transaction confirmations
• Respond to your inquiries and provide customer support
• Send service-related communications (delivery confirmations, follow-ups)
• Improve our services based on usage patterns and feedback
• Comply with legal obligations

We do not sell your personal information. We do not use your proposal documents or business information for any purpose other than delivering the service you paid for.

3. Information Sharing and Disclosure

We share your information only with the following third-party service providers, and only to the extent necessary to deliver our services:

• Stripe — payment processing. Stripe's privacy policy is available at stripe.com/privacy.
• Beehiiv — newsletter delivery for WinBrief Weekly subscribers. Beehiiv's privacy policy is available at beehiiv.com/privacy.
• Netlify — website hosting and form submission processing. Netlify's privacy policy is available at netlify.com/privacy.
• Zoho — email communications via info@winbrief.co. Zoho's privacy policy is available at zoho.com/privacy.html.

We may also disclose your information if required by law, court order, or governmental authority, or to protect the rights, property, or safety of WinBrief, our customers, or others.

4. Proposal Documents and Confidentiality

Any RFP documents, proposal drafts, or business information you submit for a Proposal Review Sprint are treated as strictly confidential. We do not share, publish, or disclose your proposal documents to any third party. Documents are used solely to perform your requested review and are deleted from our systems within 30 days of delivery.

5. Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations:

• Proposal intake data and review deliverables: retained for 12 months, then deleted
• Payment records: retained for 7 years as required by tax law
• Newsletter subscriber data: retained until you unsubscribe
• Email communications: retained for 24 months

6. Security

We implement industry-standard security measures to protect your information:

• All data transmitted to and from winbrief.co is encrypted via HTTPS/TLS
• Payment data is processed entirely by Stripe, which is PCI DSS Level 1 certified — we never see or store your card details
• Access to customer data is restricted to authorized personnel only
• Proposal documents are stored in access-controlled environments

No method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information using commercially reasonable means.

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: request a copy of the personal information we hold about you
• Correction: request correction of inaccurate or incomplete information
• Deletion: request deletion of your personal information, subject to legal retention requirements
• Opt-out: unsubscribe from WinBrief Weekly at any time via the unsubscribe link in any email
• Portability: request your data in a portable format

To exercise any of these rights, email us at info@winbrief.co. We will respond within 30 days.

8. Cookies

Our website uses minimal cookies necessary for basic functionality. We do not use advertising or tracking cookies. You can disable cookies in your browser settings without affecting your ability to use the site.

9. Children's Privacy

WinBrief is a business-to-business service intended for use by adults. We do not knowingly collect personal information from anyone under the age of 18. If you believe we have inadvertently collected such information, please contact us at info@winbrief.co.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify subscribers of material changes by email. The "Last updated" date at the top of this page reflects the most recent revision. Continued use of our services after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

• Email: info@winbrief.co
• Website: winbrief.co